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Forecasting Change
A new software program promises to transform the way restaurants forecast and schedule labor.

Restaurant managers and corporate bosses who want a new way to forecast and schedule their workforce have a new software option that utilizes a bottom-up scheduling method. The option is called the Deterministics Labor System (DLS), and its designers claim the system can provide a more accurate and effective staffing situation. Co-creators Brian Sill and Paul Malmo debuted the web-based software bundle at the November 2006 FS/TEC show in Long Beach, California.

DLS has two basic components: a forecasting tool that predicts the amount of labor needed based on food purchased and preparation time and a labor scheduler that utilizes the forecast information to make a more efficient staff timetable. The system isn’t really about scheduling labor; it’s about scheduling work loads, measurable denominations of work that take into account all of the labor needed to serve food to customers.

Using detailed time studies, DLS has the capability to determine much time it should take to make each menu item, down to the ingredient level. Take a Caesar and Buffalo chicken salad, for example. Although both items are salads, the Buffalo chicken takes 3.3 minutes more time to prepare, according to DLS’s calculations.

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Choosing A Back Office Vendor - A Process
How long should you allow RFP submissions?
Begin the process of selecting a worldwide, unified provider of point-of-sale and back office hardware and software. Attend workshops to define requirements across a multitude of dimensions including functionality, cost, support technology, and the vendor’s ability to support the vision of their products. Send RFPs to as many vendors as there are available. Not all of them will respond.
What are you looking for in a vendor?
Considered a variety of criteria when selecting your vendor of choice: years in business, support infrastructure, number of customers served, countries served outside of the U.S., POS hardware and software costs, warranty/return policy, and is there a single point of contact.
What else should a company consider when trying to create a template for their back office solution?
Include all areas of the organization that need information in making decisions and who would benefit from the access (i.e., operations, marketing, R&D, finance, training, international, etc.).
What is the biggest lesson you can learn throughout the process?
Agree upfront on what the key objectives and needs are and use a process to make the selection objective.


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